Plan maintenance on time, respond to breakdowns faster and support continuous production.
When a machine stops unexpectedly, it isn't only the maintenance team's concern. The production plan can slip, deliveries can be late and extra costs can arise. That is why it matters to record maintenance regularly and get breakdowns to the right people on time.
Techsoft Maintenance and Breakdown Management System helps you track machine maintenance calendars, breakdown reports, technical teams' work and spare part needs from one place. With an ERP link, you can assess maintenance processes together with stock, purchasing, production and cost management.
Machine and equipment cards
Record each machine's technical details, location, responsible team, warranty details and maintenance history. Easily reach user guides, service documents and past interventions when you need them.
Planned and periodic maintenance
Plan maintenance by set dates, operating hours or usage. Track upcoming and overdue work and prepare your maintenance team's work schedule in advance. Create checklists for each maintenance type and record the work done.
Maintenance work orders and team management
Create a work order for each maintenance job or breakdown, assign responsible staff and record the target completion time. Track when the work was assigned, when the intervention started, what was done and when it was completed.
Breakdown reporting and prioritisation
Your employees can report which machine has broken down, describe the problem and its effect on production, and add photos or documents. Sort reports by severity to make work needing urgent action visible.
Downtime and breakdown history
Record when a machine stopped, when the intervention started and when it ran again. Review recurring breakdowns and the machines causing the most downtime to guide your improvement work.
Spare part and material tracking
Link the parts needed and materials used in maintenance to the work order. Check stock, create requests for missing parts and track minimum levels of critical spare parts.
Maintenance costs
Track spare part, labour and outside service costs per machine or work order. Compare planned and actual costs to assess your maintenance budget more soundly.
Mobile use and notifications
Within the defined mobile scope, your teams can open breakdown records from the field, see the jobs assigned to them and enter maintenance results. Notifications of upcoming maintenance, new tasks and overdue work make follow-up easier.
Checks, approval and reporting
Close completed work with check and approval steps. Assess open work orders, adherence to the maintenance calendar, breakdown frequency, downtime and maintenance costs through clear reports. Set users' access and action rights according to their roles.
Maintenance processes that work with your ERP
Within the scope of ERP integration, the following links can be set up:
Stock management
Stock issues of spare parts used and their allocation to the work order.
Purchasing
Requests for missing materials and outside service needs.
Production planning
Reflecting the availability of machines under maintenance or broken down in planning.
Cost management
Linking maintenance costs to the related machine and cost centres.
Fixed asset management
Keeping equipment's asset record linked to its maintenance history.
The scope of integration is set according to the capabilities of the ERP system used and your business's needs.
Benefits for your business
- Helps reduce forgotten and late maintenance work.
- Makes it easier to route breakdowns to the right team and track the response.
- Lets you see in advance waits that could arise from missing spare parts.
- Keeps machine history as a company record, independent of individuals.
- Supports you in assessing the causes of recurring problems and maintenance costs.
- Makes it easier for maintenance and production teams to work from the same information.
Plan your machines' maintenance and make your team's work visible. Let's build the right maintenance and breakdown management solution for your business together.